Agenda and minutes

To receive any apologies for absence.

Apologies were received from Councillor Tonia Craig, Rupert Boissier and Dermod O’Malley.

All Members who believe they have a Disclosable Pecuniary Interest in any matter to be considered at the meeting must declare that interest and, having regard to the circumstances described in Part 3 Paragraph 1.5 of the County Council's Members' Code of Conduct, leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code. Furthermore all Members with a Non-Pecuniary interest in a matter being considered at the meeting should consider whether such interest should be declared, and having regard to Part 5, Paragraph 2 of the Code, consider whether it is appropriate to leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with the Code.

Members were mindful that where they believed they had a Disclosable Pecuniary Interest in any matter considered at the meeting they must declare that interest at the time of the relevant debate and, having regard to the circumstances described in Part 3, Paragraph 1.5 of the County Council's Members' Code of Conduct, leave the meeting while the matter was discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code. Furthermore Members were mindful that where they believed they had a Non-Pecuniary interest in a matter being considered at the meeting they considered whether such interest should be declared, and having regard to Part 5, Paragraph 2 of the Code, considered whether it was appropriate to leave the meeting whilst the matter was discussed, save for exercising any right to speak in accordance with the Code.

Councillor Cooper declared an interest as a mooring holder; Cllr Rich declared an interest as a mooring holder; Ms Nicola Walsh declared a Disclosable Pecuniary Interest as an employee of Premier Marinas; Cllr Cartwright declared Personal Interests as a member of Warsash Sailing Club and the Royal Yachting Association; Mr John Selby declared Personal Interests as a trustee of Warsash Sailing Club; committee member of the Royal Yachting Association, of the River Hamble Combined Clubs and of the River Hamble Mooring Holders Association; Mr Trevor Pountain declared Personal Interests as the Chair of the Association of River Hamble Yacht Clubs, a member of the Hamble River Sailing Club and the Royal Southern Yacht Club.

To confirm the minutes of the meeting of the Management Committee held on 10 March 2017.

The Minutes of the Committee meeting held on 10 March 2017 were confirmed as a correct record and signed by the Chairman.

To receive any deputations notified under Standing Order 12.

No deputations were received.

To receive any announcements the Chairman may wish to make.

The Chairman welcomed newly appointed members to the Committee and announced that the annual familiarisation boat trip would follow at the close of the formal meeting.

To consider a report of the Director of Culture, Communities and Business Services summarising incidents and events in the Harbour and covering issues currently under consideration by the Marine Director.

The Committee considered the report of the Director of Culture, Communities and Business Services (Item 6 in the Minute Book) regarding incidents and events in the Harbour and updates from the Marine Director.

An addendum was distributed at the meeting which outlined those events which had occurred since the publication of the papers.

Discussion was held regarding an increase in incidents of verbal abuse towards officers from some groups of swimmers on the River. It was confirmed that Harbour Authority officers patrol the River regularly to deter this and had been working with the local Police Community Support Officer to address this issue.

RESOLVED:

That the River Hamble Harbour Management Committee:

a)    Notes paragraphs 3, 4, 5 and 6 of the report.

b)    Notes that the Asset review process as outlined in section 7 has revealed

no evidence to support an increase in Harbour Dues for 2018.

c)    Recommends to the River Hamble Harbour Board that the proposals set

out in Section 8, paragraphs a to e are supported.

To consider a report of the Director of Culture, Communities and Business Services summarising environmental management of the Harbour.

The Committee considered the report of the Director of Culture, Communities and Business Services (Item 7 in the Minute Book).

The report summarised environmental management of the Hamble Estuary from mid February to mid May 2017.

In response to members’ questions, it was confirmed that the Harbour Authority liaise closely with the Environment Agency who, in turn, work with the local agricultural sector over environmental matters. It was noted that the environmental focus of the Harbour Authority was that of the tidal waters.

RESOLVED:

That the River Hamble Harbour Management Committee notes the report.

To consider a report of the Director of Culture, Communities and Business Services setting out an application for Harbour Works Consent.

The Committee considered the report of the Director of Culture, Communities and Business Services (Item 8 in the Minute Book).

The report outlined an application, made by the YMCA Fairthorne Manor, for Harbour Works Consent to install a floating pontoon to an existing quay wall at the Fairthorne Manor water sports centre.

RESOLVED:

That the River Hamble Harbour Management Committee recommends to the Harbour Board to approve Harbour Works Consent for the proposal set out in Section 3 of the report and subject to the following conditions:

a)    That the proposal is to be built in accordance with the details, plans and method set out in paragraph 3.5.

b)    That all reasonable precautions are undertaken to ensure no pollutants

enter the water-course.

c)    That all equipment and debris associated with the works should be removed from the area upon completion of the works and the area returned to its previous condition.

d)    That the user completes a full Risk Assessment for the new pontoon arrangement to ensure that all risks to those are reduced to a level that is as low as reasonably practicable.

e)    That the development must be completed within 3 years from the date of the approval granted by the Harbour Board.

To consider a report of Director of Culture, Communities and Business Services presenting the final accounts for the financial year 2016/17.

The Committee considered the report of the Directors of Corporate Resources and Culture, Communities and Business Services (Item 9 in the Minute Book).

An outline of the accounting structure for the Harbour Authority was provided for members including the requirement to prepare statutory accounts. Information regarding the Authority’s reserves policy and reserve accounts, as outlined in section 5 of the report, was provided for the Committee.

In response to members’ questions it was clarified that the variance between the budgeted and actual spend on IT charges, as listed on page 87, was due to the decision not to implement the e-harbours management system.

RESOLVED:

a)    That the report, the statutory accounts and management accounts be noted by the River Hamble Harbour Management Committee and submitted to the River Hamble Harbour Board for approval.

b)    That the Committee notes the level of the General Reserve as at 31 March 2017, at £88,062, and that whilst the balance is reducing, it remains in excess of the stated level in the reserves policy.

To consider a report of the Director of Culture, Communities and Business Services in respect of the rate of Harbour Dues for 2018.

The Committee considered the report of the Director of Culture, Communities and Business Services (Item 10 in the Minute Book).

The Committee considered options for setting the annual rate of Harbour Dues.

RESOLVED:

That the River Hamble Harbour Management Committee recommends to the River Hamble Harbour Board the approval of no increase in Harbour Dues for 2018.

To consider a report of the Director of Culture, Communities and Business Services giving an update on the proceedings of the 2017 Annual Forum.

The Committee considered the report of the Director of Culture, Communities and Business Services (Item 11 in the Minute Book) detailing the proceedings of the Annual Forum held on 28 March 2017.

It was noted that a synopsis of queries and responses arising from the Forum was appended to the report.

RESOLVED:

That the River Hamble Harbour Management Committee notes the content of the report.

To consider a report of the Director of Culture, Communities and Business Services anticipating future business items for the Committee and Harbour Board.

The Committee considered the report of the Director of Culture, Communities and Business Services with regard to the future business items for the Committee and Harbour Board agendas (Item 12 in the Minute Book).

RESOLVED:

That the River Hamble Harbour Management Committee notes the report.