Agenda and minutes

The Chairman announced that the press and members of the public were permitted to film and broadcast the meeting. Those remaining at the meeting were consenting to being filmed and recorded, and to the possible use of those images and recording for broadcasting purposes.

To receive any apologies for absence.

Apologies for absence were received from Councillors Philip Fawkes, Chris Matthews, Mark Cooper, Jane Rich and from John Selby and Trevor Pountain.

All Members who believe they have a Disclosable Pecuniary Interest in any matter to be considered at the meeting must declare that interest and, having regard to the circumstances described in Part 3 Paragraph 1.5 of the County Council's Members' Code of Conduct, leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code. Furthermore all Members with a Non-Pecuniary interest in a matter being considered at the meeting should consider whether such interest should be declared, and having regard to Part 5, Paragraph 2 of the Code, consider whether it is appropriate to leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with the Code.

Members were mindful that where they believed they had a Disclosable Pecuniary Interest in any matter considered at the meeting they must declare that interest at the time of the relevant debate and, having regard to the circumstances described in Part 3, Paragraph 1.5 of the County Council's Members' Code of Conduct, leave the meeting while the matter was discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code. Furthermore Members were mindful that where they believed they had a Non-Pecuniary interest in a matter being considered at the meeting they considered whether such interest should be declared, and having regard to Part 5, Paragraph 2 of the Code, considered whether it was appropriate to leave the meeting whilst the matter was discussed, save for exercising any right to speak in accordance with the Code.

Cllr Weston declared Personal Interests as a member of the Hamble River Sailing Club; Royal Yachting Association and as a mooring holder; Mr O’Malley declared Personal Interests as a member of Royal Southern Yacht Club, RAF Yacht Club and as a mooring holder; Ms Nicola Walsh declared a Disclosable Pecuniary Interest as an employee of Premier Marinas; Cllr Cartwright declared Personal Interests as a member of Warsash Sailing Club and the Royal Yachting Association.

To confirm the minutes of the previous meeting held on 9 December 2016.

The minutes from the meeting held on 9 December 2016 were confirmed as a correct record and signed by the Chairman.

To receive any deputations notified under Standing Order 12.

There were no deputations received on this occasion.

To consider a report of the Director of Culture, Communities and Business Services summarising incidents and events in the Harbour and covering issues currently under consideration by the Marine Director.

The Committee considered the report of the Director of Culture, Communities and Business Services (Item 7 in the Minute Book) regarding incidents and events in the Harbour and updates from the Marine Director.

An addendum was distributed at the meeting which outlined those events which had occurred since the publication of the papers.

Members praised the work of the Harbour Master and officers and noted the large volume of incidents that had occurred on the River during the period.

RESOLVED:

That the Management Committee notes the report.

To consider a report of the Director of Culture, Communities and Business Services summarising environmental management of the Harbour.

The Committee considered the report of the Director of Culture, Communities and Business Services (Item 8 in the Minute Book).

The report summarised environmental management of the Hamble Estuary from mid November 2016 to mid-February 2017.

Members agreed that the proposed objectives of the Marine Management Organisation’s draft South Inshore Marine Plan would be positive for the River. 

RESOLVED:

That the Management Committee notes the report.

To consider a report of the Director of Culture, Communities and Business Services presenting an assessment of Harbour Authority assets and infrastructure.

The Committee considered the report of the Director of Culture, Communities and Business Services (Item 9 in the Minute Book).

The report contained details of an assessment of the condition of certain items of Harbour Authority infrastructure and outlined the intention to present this information periodically to inform decision making with regard to setting Harbour Dues and other fees and charges.

Members’ attention was drawn to the attached annex containing the asset register table. Members were also made aware that Opus Engineering had been appointed to prepare condition reports for a number of structures listed within the report under section 3. It was noted that the inspection of these structures was planned to begin on 10 March 2017.

It was confirmed that a suitable and legal procurement process had been implemented to ensure that an appropriate contractor had been selected to complete the investigative surveys of each asset. Discussion was also held regarding the best timing for future annual Asset Register reporting to inform budget setting. It was agreed that the results of the initial inspection would forecast any future inspection and maintenance scheduling. It was suggested that this forecast of planned works would then be used to inform any future reporting patterns.

RESOLVED:

That the Management Committee notes the content of the report and agrees to recommend an annual review of the Register, each Spring, in time to inform budgetary decision making.

To consider a report of the Director of Culture, Communities and Business Services in respect of the annual review of the Business Plan.

The Committee considered the report of the Director of Culture, Communities and Business Services (Item 10 in the Minute Book).

The Harbour Authority’s Business Plan was appended to the report and the Committee heard that the document supported the Authority’s overall strategic plan.

As part of the discussion, Member were reassured that the Business Plan, and the day to day work of the Harbour Office, is fairly divided between the Hamble and the Warsash sides of the River.

Members were invited to comment of the Business Plan and suggest any amendments. There were no proposed amendments to the Business Plan.

RESOLVED:

That the Management Committee did not propose any changes to the Business Plan for consideration by the River Hamble Harbour Board.

To consider a report of the Director of Culture, Communities and Business Services anticipating future business items for the Committee and Harbour Board.

The Committee considered the report of the Director of Culture, Communities and Business Services with regard to the future business items for the Committee and Harbour Board agendas (Item 11 in the Minute Book).

RESOLVED:

That the Management Committee notes the report.