Agenda and minutes

To receive any apologies for absence.

Councillor Harwood, Ms Gowland and Mrs Manchester sent their apologies.

All Members who believe they have a Disclosable Pecuniary Interest in any matter to be considered at the meeting must declare that interest and, having regard to Part 3 Paragraph 1.5 of the County Council's Members’ Code of Conduct, leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code.  Furthermore all Members with a Personal Interest in a matter being considered at the meeting should consider, having regard to Part 5, Paragraph 4 of the Code, whether such interest should be declared, and having regard to Part 5, Paragraph 5 of the Code, consider whether it is appropriate to leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with the Code.

Members were mindful that where they believed they had a Disclosable Pecuniary Interest in any matter considered at the meeting they must declare that interest at the time of the relevant debate and, having regard to the circumstances described in Part 3 Paragraph 1.5 of the County Council's Members' Code of Conduct, leave the meeting while the matter was discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code. Furthermore Members were mindful that where they believed they had a Personal interest in a matter being considered at the meeting they considered whether such interest should be declared, and having regard to Part 5, Paragraph 4 of the Code, considered whether it was appropriate to leave the meeting whilst the matter was discussed, save for exercising any right to speak in accordance with the Code.

To confirm the Minutes of the meeting held on 10 December 2021.

The minutes of the Pension Fund Panel and Board held on 10 December 2021 were confirmed.

To receive any deputations notified under Standing Order 12.

The Panel and Board received a deputation from Ms. Wendy Waghorn representing the Dirty Money Campaign. Ms. Waghorn began by thanking the Pension Fund for their revised decarbonisation plans and her group appreciated the commitment the Fund was showing. She thanked the Pension Fund for listening to her group’s previous deputations concerning this subject.

Ms. Waghorn said that the Hampshire Pension Fund’s attitude toward Responsible Investment (RI) has transformed in the past five years and its approach is now consistent with current good practice in this area, putting Hampshire in the top tier of schemes in the country.

However Ms. Waghorn asked the Pension Fund to go further; amending its proposed commitment to the goals to the Paris Agreement, from a ‘well below 2 degrees Celsius’ temperature rise, to be a 1.5-degree warming limit, explaining that this is supported by a number of leading voices.

Ms. Waghorn suggested that instead of the Pension Fund’s proposal to join the Institutional Investor Group on Climate Change, it should join the Asset Owner Alliance, which is more robustly committed to a 1.5 degree warming limit. Ms. Waghorn made the following specific amendments to the Pension Fund’s proposed new RI policy:

·         add “developing and implementing a plan to meet the Pension Fund’s net-zero-by-2050 commitment” to its RI priorities,

·         formalise the net-zero commitment through becoming a signatory to the Net Zero Asset Owner Alliance. Or, as a stepping stone, become a signatory to the Institutional Investors Group on Climate Change’s (IIGCC) Paris Aligned Investment Initiative,

·         change the new investment belief to reference 1.5 degrees not ‘well below 2 degrees’.

·         broaden the focus to include deforestation.

Ms. Waghorn concluded by again thanking the Pension Fund, stressing that combating climate change needed maximum ambition, which she and her group would not give up on.

Cllr Kemp-Gee thanked Ms. Waghorn for her deputation.

To receive any announcements the Chairman may wish to make

The Chairman began by stating his dismay about Russia’s invasion of Ukraine and that we stand shoulder to shoulder with the people of the Ukraine. He highlighted that the Pension Fund and the ACCESS pool have been proactive and had both published statements on this issue.

Cllr Kemp-Gee continued by inviting any members of the committee to share any recent highlights from their training:

·         Dr Bartle thanked the Pension Fund’s officers for the recent cyber risk training, which she and other Members thought was very effective.

·         Cllr Dowden shared that he attended a recent Federated Hermes events which had good coverage of environmental, social and governance (ESG) issues.

To receive the minutes of the Responsible Investment Sub-Committee held on 4 March 2022.

The minutes of the RI sub-committee meeting held on 4 March 2022 were received.

To receive the minutes of the ACCESS Joint Committee held on 6 December 2021.

The minutes of the ACCESS Joint Committee (JC) meeting held on 6 December 2021 were received.

To consider a report from the Director of Corporate Operations seeking the approval of the Panel and Board for the 2022/23 ACCESS Business Plan.

The Panel and Board considered the report from the Director of Corporate Operations (Item 8 in the Minute Book) including the ACCESS Business Plan for 2022/23, which had been agreed and recommended for approval to the member authorities by the ACCESS Joint Committee.

The budget for ACCESS for 2022/23 was £1.37m, of which Hampshire’s equal share would be £124,000.

RESOLVED:

(a)  That the ACCESS Business Plan for 2022/23 was approved.

To consider a report from the Director of Corporate Operations reviewing the meeting requirements of the Panel and Board following the first year of changing the calendar of meetings.

The Panel and Board considered the report from the Director of Corporate Operations (Item 9 in the Minute Book) reviewing the committee’s meeting requirements following the first year of changing the calendar of meetings. During 2021/22 the Panel and Board had met four times as planned. The Panel and Board had received all the necessary governance and investment papers required for the management of the Pension Fund. In addition, six virtual investment manager briefings had been held this year. These briefings had been well attended with 50-75% attendance. Virtual meetings had reduced the travel requirements for both Members and the Fund’s investment managers.

The Director highlighted that historically concerns were raised that the number of Panel and Board meetings reduced the opportunities for interactions with scheme members. There had been a single deputation

made to each of the committee’s meetings this municipal year. Within the County Council’s deputation rules there remains significant further capacity for more deputations and the number of Panel and Board meetings is not a constraint.

It has been reported that 20,000 scheme members (of a total of 183,000 members) are ‘disenfranchised’ because they are not Hampshire residents and therefore cannot make a deputation to the Panel and Board. Further investigation will take place on the required governance to amend the deputation rules specifically for the Pension Fund Panel and Board.

The Director reported that at its latest meeting on 7 March 2022 the ACCESS JC agreed to invite observers to Joint Committee meetings on a rotational basis, allowing two observers from each Local Pension Board to be in attendance in person at least once each a year. Observers from Local Pension Boards are intended to further assist ACCESS with the assurance of transparent reporting and to demonstrate the effective implementation of local investment strategies by the JC on behalf of the Councils. The Panel and Board will be kept up to date on when the arrangements for Local Pension Board observers will begin and when representatives from Hampshire will be invited.

RESOLVED:

(a)  That the current schedule of four quarterly meetings of the Pension Fund Panel and Board and separate investment manager briefings remains in place.

(b)  That the investment manager briefings remain virtual but the option is available for face-to-face meetings by exception.

(c)  That the ACCESS Joint Committee arrangements to invite two observers from each of the Councils’ Local Pension Boards at least once a year are noted, and that the Scheme Member and Employer representatives on the Panel and Board are asked to agree amongst themselves who will take the first invitation at being Hampshire’s observers.

To consider a report from the Director of Corporate Operations seeking approval for proposed amendments to the Pension Fund’s Responsible Investment Policy for consultation with scheme members and employers, as recommended by the Responsible Investment Sub-Committee.

The Panel and Board considered the report from the Director of Corporate Operations (Item 10 in the Minute Book) introducing proposed amendments to the Pension Fund’s Responsible Investment (RI) policy. The Director presented a draft of the RI policy including updates based on feedback received from the RI consultants Minerva and key areas that have been brought out in Members’ discussions and representations from scheme members. The most significant additions to the policy are:

·         that the Pension Fund supports the objectives of the Paris Agreement, and believes that keeping a global temperature rise this century to well below 2?C relative to pre-industrial levels is entirely consistent with securing strong financial returns;

·         to address Climate Change there needs to be a transition to a low carbon economy, but that must be an orderly transition that is inclusive and does not leave anyone behind – this is referred to as a Just Transition; and

·         that the Pension Fund commits to the aim for its investments to have net-zero greenhouse gas emissions by 2050.

The Director reminded the committee it had been reported by Friends of the Earth that the Pension Fund had £136m of investments in fossil fuel companies. This figure was based on the Carbon Underground 200 index, which only includes companies owning reserves of fossil fuels, and not in wider supply chain for example in processing or selling fossil fuels. With the assistance of its investment managers the Pension Fund has reviewed its exposure to fossil fuels and renewable energy based on a fuller definition. As at 31 December 2021 the Pension Fund was valued at £9.9bn; £323m (3.3%) was invested in renewable energy and £214m (2.2%) was invested in fossil fuel companies.

The Director shared a draft of the Fund’s third annual RI update for scheme members, prepared on the basis of the proposed changes to the RI policy. The RI update contains an explanation of why the Pension Fund continues to not believe in disinvesting from fossil fuel companies which is also listed as follows. It is hoped this will improve dialogue with scheme members.

·         Transitioning to a lower carbon economy needs to be managed carefully to ensure that it is a Just Transition - that the benefits of a low carbon economy transition are shared widely.

·         Some fossil fuel companies are playing an important role in the transition to a lower carbon economy and these companies need support from investors.

·         If the Pension Fund sells its shares in fossil fuel companies, it will lose its ability to engage with those companies. The investors that would buy these shares may not choose to engage with these companies.

The Director presented figures showing the Pension Fund’s very small investments in thermal coal. Thermal coal is the greatest challenge for the Fund’s RI policy and the proposed aim for net-zero by 2050 due to the very high carbon emissions and lack of possible transition to lower carbon alternatives, therefore in spite of the very low current investment in thermal  ...  view the full minutes text for item 59.

That in relation to the following items the press and public be excluded from the meeting, as it is likely, in view of the nature of the business to be transacted or the nature of proceedings, that if a member of the public were present during the items there would be disclosure to them of exempt information within Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972, and further that in all circumstances of the case, the public interest in maintaining the exempt information outweighs the public interest in disclosing the information, for the reasons set out in the report.

RESOLVED:

            That the public be excluded from the meeting during the following items of business, as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during these items there would be disclosure to them of exempt information within Paragraphs 3 of Part 1 of Schedule 12A to the Local Government Act 1972, and further that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons set out in the reports. 

To confirm the exempt minutes of the meeting held on 10 December 2021.

The exempt minutes of the Pension Fund Panel and Board held on 10 December 2021 were confirmed.

To receive the exempt minutes of the Responsible Investment Sub-Committee held on 4 March 2022.

The exempt minutes of the RI sub-committee held on 4 March 2022 were noted.

To receive the exempt minutes of the ACCESS Joint Committee held on 6 December 2021.

The exempt minutes of the ACCESS Joint Committee held on 6 December 2021 were confirmed.

To consider a report from the Director of Corporate Operations providing a review of custody services since the last report in February 2021 and an update on the Pension Fund’s tax claims and class actions.

The Panel and Board received an exempt report of the Director of Corporate Operations (Item 15 in the Minute Book) on the Pension Fund’s custodian. [SUMMARY OF A MINUTE WHICH CONTAINS EXEMPT INFORMATION]

To receive the exempt report of the Director of Corporate Operations updating the Panel and Board on the Pension Fund’s investments since the last meeting of the Pension Fund Panel and Board on 10 December 2021.

The Panel and Board received an exempt report of the Director of Corporate Operations (Item 16 in the Minute Book) on the progress on the Pension Fund’s investments.  [SUMMARY OF A MINUTE WHICH CONTAINS EXEMPT INFORMATION]

To receive the exempt report of the Director of Corporate Operations updating the Pension Fund Panel and Board on the progress of the alternative investments portfolio.

The Panel and Board received an exempt report of the Director of Corporate Operations (Item 17 in the Minute Book) on the progress on the Pension Fund’s alternative investments.  [SUMMARY OF A MINUTE WHICH CONTAINS EXEMPT INFORMATION]