Agenda and minutes

To receive any apologies for absence.

Apologies were received from Councillor Collett. Councillor Jackie Porter was in attendance as the Liberal Democrat deputy member.

All Members who believe they have a Disclosable Pecuniary Interest in any matter to be considered at the meeting must declare that interest and, having regard to the circumstances described in Part 3 Paragraph 1.5 of the County Council's Members' Code of Conduct, leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code. Furthermore all Members with a Non-Pecuniary interest in a matter being considered at the meeting should consider whether such interest should be declared, and having regard to Part 5, Paragraph 2 of the Code, consider whether it is appropriate to leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with the Code.

Members were mindful that where they believed they had a Disclosable Pecuniary Interest in any matter considered at the meeting they must declare that interest at the time of the relevant debate and, having regard to the circumstances described in Part 3, Paragraph 1.5 of the County Council's Members' Code of Conduct, leave the meeting while the matter was discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code. Furthermore Members were mindful that where they believed they had a Non-Pecuniary interest in a matter being considered at the meeting they considered whether such interest should be declared, and having regard to Part 5, Paragraph 2 of the Code, considered whether it was appropriate to leave the meeting whilst the matter was discussed, save for exercising any right to speak in accordance with the Code.

To confirm the minutes of the previous meeting held on 3 October 2017.

The minutes of the previous meeting were agreed as a correct record and signed by the Chairman.

To receive any deputations notified under Standing Order 12.

There were no deputations.

To receive any announcements the Chairman may wish to make.

There were no Chairman’s Announcements.

To consider a report of the Director of Culture, Communities and Business Services with updates on major programmes being progressed within Property Services.

The Panel considered the report of the Director of Culture, Communities and Business Services (Item 6 in the Minute Book) which provided an update on major projects that were being progressed within the department.

In response to Members’ questions, it was confirmed that the One Public Estate initiative in Hampshire incorporated partnership working with representatives from the health sector and the Ministry of Defence (represented by the Defence Infrastructure Organisation) as well as other public sector partners.

Discussion was held regarding the school project appraisals for recladding works and Members’ praised the collaboration between the Children’s Services department and Property Services in conducting these projects. As part of the discussion, the Panel noted that an additional £4.5million of County Council funding had also been allocated to carry out much needed backlog maintenance on the corporate estate to keep the building stock in good operational order.

RESOLVED:

That the Buildings, Land and Procurement Panel recommends to the Executive Member for Policy and Resources that:

a)            Progress of each of the programmes is noted.

b)            That procurement and spend approval for contracting activity associated with the projects as outlined in this report is granted.

c)            Approval is given the project appraisal to reclad the SCOLA Technology Block at Alderwood school at a total cost of £800,000 plus fees. (with fees is £932,000)

d)            Approval is given to the project appraisal for the reclad of a SCOLA block at Applemore School at a total cost of £1,048,000 including fees.

e)            Approval is given to the project appraisal for the reclad of the three storey block at Westgate School at a total cost of £1,048,000 including fees.

f)             Approval is given to add essential maintenance works into the Library Transformation project at Totton Library with a revised total cost of £362,000 including fees.

g)            Approval is given to the project appraisal (design and expenditure) on the basis set out in the report to facilitate the delivery of the Community Hub at Gosport Discovery Centre project at a total construction cost of £600,000 including fees.

To consider a report of the Director of Culture, Communities and Business Services with an update on the energy and carbon management programme.

The Panel considered the report of the Director of Culture, Communities and Business Services (Item 7 in the Minute Book) which provided an update on progress with the energy and carbon management programme.

Members’ attention was drawn to the fact that CCBS had engaged an energy procurement specialist to review existing energy contracts and advise on the most suitable procurement route for future energy requirements.

RESOLVED:

a)            That the Panel recommends to the Executive Member for Economic Development that a new, stretching carbon emissions reduction target of 50% by 2025 from 2010 levels is set.

b)            That the Panel notes the progress on the carbon management activities.3.3. That Panel notes that the Director of CCBS;

·                intends to review the current energy supply contracts and bring an options paper on future energy purchasing to the Panel for review

·                intends to investigate setting up a Salix Recycling Fund and identify potential programmes to be funded through it

·                intends to establish an Electric Vehicle roll out programme and seek the support of the Panel for the principal of EV as the default when leasing new vehicles where it is practical to do so

·                intends to prepare a report for consideration on the potential for large scale battery storage

c)             That the Panel notes that the Directors of CCBS and ETE intend to undertake a detailed feasibility study to consider the viability of LED conversion of street lights and report to a future meeting of this Panel.